ll
•
nnplerncnting the provisions of this /\ct in the yt,,car to \Vhich
tbc rcport. rc\ah><
18. ( 1l :\ r(~qucs\ l<>r in1i11rnation n1ny bt~ ;nadv 0r11l!y \)r 1n
\\Titn1g_ and :,,hall be :iddrc>sed tu a11 Jnf{"Jnnation cifficcr:
Pt()\·:dtd that a11 i!li1<.Tn1e nnd 1nlil'gcnt pt'rson, or ,1 n1inor n1'2)
1·\c~1ue:st
a third part:y to Qbt:i1n the int\'lrn1attc)n \Jn bis bcha!fh\Jtn an
infnrn1ntion ho~dtT.
(2) \Vllerc :u1 app\ic:an11nah~'s :111 (lt'al request fer i11funnation, the
i1tt\'1!n1al1\ln offict:r shill\ reduce the (•n.1! applie:·Hi\>ll into vvrit
\Vhich shaH 1hen be read 10 the l!ndcrs11u1dinp. uC th~, applicnnt t(1
,,ccurc
,:onscnt that the c1·1ntcnt of the \vri\tcn docuincnt ftdl>·
rcprcs<:nts the content of his ora! J"(LlJ.lH:si !(Jr inf'.)rlT\Jtion n1adc tu
th(' r;nid ot11cc1\ after 1;,.·1ilch, n copy of the \vritten roqHec;t fo.r
!nforniatl(\11 shall be provided to the appHcunt for his record, and tllt:
\1rir,dnal shall be kept by the inforniation holder,
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•
('.1) ·rhc rc:qucs1 for inF_11·1nnticn sbaH pro>vidc sufficient details 1(1
cnHblc 1he inforni:1ti,111 ufficcr to idcutit~ the person n1akfn:;~ 1hc
re-quest.
(4 j l-nr porpCJS<:'.-~ ci'suh~ectil'in ( l ). a ncqucsl for \nf()rrnation shuil
ni'>o be fl\:.atcd ns inadc in \\Tiling \vhcre 1hc tex1 of the n;qucst is- -
(h)
recc:ivcd in legible f()rnl:, and
J9,. -(l) \\'l1vn; 1·equcs! t;:ir intiJ1111tttiGn is n1~1dv .. an infornvtiion
offit(;r shalL \vithin fifteen \vorking days after 1hc request is
(d) give \vriiten nolicc to 1he npplicant i.\S tn vYheihcr the
infonna1ion exists aJid, \Vhcrc it due~< \vhcther access to the entire
1nfurrnnti\'l1 requested or a part thercof\vi!l be given; and
•
•
(b) \Vb;;t-t' nccess shat! be
a.;;.;;,;~ss
gxanted, prornpt1y gi\·c thi..; app!ie-nnt
to th\: inf0rn1ation.
\\-;here the infonn<il ion holder reqoires further inf(>rn1n.tion in
order to identif\' or locate the inforrnation requt,"Sted, the applicnnt
shall be notified of the need for such fhrthi.,~r infornu1tion \vlthin
sc\ en \vorking
of n:ceiving the request and in that c.Q;;e, tht:
p~:riod referred to in subsectiCln (l) shall he cu\cu1ated frorn the date
1ln \\h1ch '.;uch further· 1nfonnation 1s rcc\".n·cd frc-rn the apfl\icant
Pi,,,:c\.,m? of
rvqu~:<ts
ti'r
inibn11a1ion