(c)
if there is doubt as to whether a body is a separate public body or forms part of a public body,
determine that the body(i)
is a separate public body; or
(ii)
forms part of a public body,
CHAPTER 2
PUBLICATION AND AVAILABILITY OF CERTAIN RECORDS (ss 14-16)
14
Manual on functions of, and index of records held by, public body
(1)
Within six months after the commencement of this section or the coming into
existence of a public body, the information officer of the public body concerned must compile in at least
three official languages a manual containing(a
a description of its structure and functions;
(b)
the postal and street address, phone and fax number and, if available,
electronic mail address of the information officer of the body and of every
deputy information officer of the body appointed in terms of section 17 (1);
(c)
a description of the guide referred to in section 10, if available, and how to obtain access to it;
(d)
sufficient detail to facilitate a request for access to a record of the body, a description of the subjects
on which the body holds records and the categories of records held on each subject;
(e)
the latest notice, in terms of section 15 (2), if any, regarding the categories of records of the body
which are available without a person having to request access in terms of this Act;
(f)
a description of the services available to members of the public from the body and how to gain
access to those services;
(g)
a description of any arrangement or provision for a person (other than a public body referred to in
paragraph (a) or (b) (i) of the definition of 'public body' in section 1) by consultation, making
representations or otherwise, to participate in or influence(i)
the formulation of policy; or
(ii)
the exercise of powers or performance of duties, by the body;
(h)
a description of all remedies available in respect of an act or a failure to act by
the body; and
(i)
such other information as may be prescribed.
(2)
A public body must, if necessary , update and publish its manual referred to in
subsection (1) at intervals of not more than one year.
(3)
Each manual must be made available as prescribed.
(4)
(a) If the functions of two or more public bodies are closely connected, the Minister may on request
or of his or her own accord determine that the two or more bodies compile one manual only.