and prepare (including making any arrangements contemplated in section 29 (2) (a) and (b) (i) and
(ii) (a) the record for disclosure.
(7)
Access fees prescribed for the purposes of subsection (6) must provide for a reasonable access fee
for(a)
the cost of making a copy of a record, or of a transcription of the content of a record, as
contemplated in section 29 (2) (a) and (b) (i), (ii) (b), (iii) and (v) and, if applicable, the
postal fee; and
(b)
the time reasonably required to search for the record and prepare (including making any
arrangements contemplated in section 29 (2) (a) and (b) (i) and (ii) (aa)) the record for
disclosure to the requester.
(7) The Minister may, by notice in the Gazette-
23.
(a)
exempt any person or category of persons from paying any fee referred to in this section;
(b)
determine that any fee referred to in this section is not to exceed a certain maximum
amount;
(c)
determine the manner in which any fee referred to in this section is to be calculated; .
(d)
determine that any fee referred to in this section does not apply to a category of records;
(e)
exempt any person or record or category of persons or records for a stipulated period
from any fee referred to in subsection (6); and
(f)
determine that where the cost of collecting any fee referred to in this section exceeds the
amount charged, such fee does not apply.
Records that cannot be found or do not exist
(I) If(a)
all reasonable steps have been taken to find a record requested; and
(b)
there are reasonable grounds for believing that the record(i)
is in the public body's possession but cannot be found; or
(ii)
(2)
(3)
does not exist, the information officer of a public body must, by way of
affidavit or affirmation, notify the requester that it is not possible to give access
to that record.
The affidavit or affirmation referred to in subsection (1) must give a full account of
all steps taken to find the record in question or to determine whether the record exists, as the case
may be, including all communications with every person who conducted the search on behalf of
the information officer.
For the purposes of this Act, the notice in terms of subsection (1) is to be regarded as a decision to
refuse a request for access to the record.