Section 5.3: Annual Reports: All public bodies and private entities to which this Act
applies shall submit to the Independent Information Commissioner report concerning
activities carried out during the preceding year in relation to this Act. The annual report
shall be submitted at a time to be determined by the Independent Information
Commissioner, and shall include:
(a)
the number of requests for access to documents or records or other type
of information received by the public authority or private body as the case
may be between January 1 and December 31 of the preceding year, and
the number of applications which the public authority or private body
processed during the period.
(b)
the number of requests for access to information pending before the public
authority or private body as the case may be as of December 31 of the
preceding year and the number of days that each of those requests had
been pending before the public authority or private body as of the date of
the submission of the report.
(c)
the number of requests where the public authority or the private body as
the case may be declined access to records or documents requested by
members of the public under this Act and the reasons for each such
refusal of access.
(d)
the average number of days it takes the public authority or private body to
process different types of requests for access to information, records or
documents;
(e)
the total amount of fees collected by the public authority or private body as
the case may be to process such requests; and
(f)
A description of the steps or efforts taken by the responsible Minister or
Chief Executive of the public authority or private body as the case may be
to encourage all officers under his or her charge to comply with the
provisions of this Act.
Section 5.4 Annual Report to the Legislature: The Independent Information
Commissioner shall include in its annual report to the National Legislature a full account
of the status of implementation of the Act.
10